West Surrey District Association of the Cyclists' Touring Club

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Annual General Meeting at St. Augustine's Church Hall, Addlestone, Sunday, 8th November 1981

Agenda

  1. To read the notice convening the meeting
  2. To elect a chairman for the meeting
  3. Apologies for absence
  4. To read and confirm the minutes of the 1980 annual general meeting
  5. To receive and adopt the annual report
  6. To receive and adopt the annual accounts
  7. To elect the officers and committee for 1981-82:
    1. President
    2. Hon. Secretary
    3. Hon. Treasurer
    4. Hon. Runs Secretary
    5. To decide the number of and elect a committee
  8. To elect other positions:
    1. Vice Presidents
    2. Hon. Auditor
    3. Map Librarian
  9. Bernard Howell Memorial Trophy
  10. D.A. Teas
  11. D.A. Rules - Boundaries
  12. Freewheeling Competition Rules
  13. Any Other Business

Annual Report

Fellow members, 1981 has been an active year for West Surrey D.A. with Sunday rides, Benstead Cup and social events being well supported generally.  In line with national trends, D.A. membership has levelled off over the last few years and now stands at 820 (844 last year);  191 members have ridden with the D.A. during the year.  However, the average attendance on Sunday runs has remained around the 29 mark for at least 5 years.  Perhaps we could make a plea here for members to offer friendship and encouragement to new riders who venture out with us.

Our 3 runs leaders - Bill Inder (Wayfarers), Russ Mantle (General), and Keith Parfitt (Intermediate) - deserve special thanks for maintaining a programme of runs throughout the year.  Not surprisingly they have swept the board in the Attendance Competition - the cup was won by Bill Inder, with Keith Parfitt second and Russ Mantle third.  The Junior Attendance Cup has been won by Steve Pack, with Clive Paxman second and Graham Barnes third.  It is hoped that other members will offer to lead rides from time to time in the coming year.  The bi-monthly runs list is much in demand and thanks are due to John Essex for his help in its production, to Harold Coleman for the newsletter, and to Simon Doughty for his cartoons.  An intermediate runs list and news sheet, produced by Kath Parfitt, has been sent to many new members and other interested people.  Ten Saturday afternoon rides were organised by Bill Inder during the summer but did not attract many new riders.  Thursday night rides continue to attract regular support, average attendance being 8.5.  An attendance trophy, made and presented by Harold Coleman to the Thursday nighters, has been won by Bill Inder, with Gill Smith second and George Alesbury third.  Chris Jeggo has organised monthly Sunday family rides in the Farnborough/Camberley area.

The General and Intermediate groups have held several YHA weekends and Thursday nighters have also enjoyed a weekend tour.  Four D.A. members attended the St. Lo Cider Meet over Easter and members have taken part in the London to Brighton ride, Home Counties Rally, and York Rally.

Although entries for the first Benstead Cup event of the year, the 50-mile ride, were down on last year, probably as a result of the poor weather, the vets '50' attracted 10 riders and the 100-mile and Stonehenge reliability rides were extremely well supported.  Winners of competitive events were as follows:  Speedjudging - Keith Parfitt;  Roughstuff - Chris Seymour;  Hill climb - Graham Barnes;  Freewheeling - David Butler.  Winner of the Benstead Cup was once again Russ Mantle (470 points), with Harold Coleman (428) runner-up and Graham Richardson (400) third.  Ray Craig organised 3 Audax events on behalf of the D.A. - - the Stonehenge 200 km ride, a 400 km ride, and the Super Grimpeur - all of which were well supported and attracted many riders from outside the D.A.

The clubroom at Guildford Rowing club has continued to be well supported even during the winter months and there have been several interesting talks by D.A. members and outside speakers.  It is proving to be a valuable introduction to the D.A. for new members and has the added advantage of allowing us to hold social events rent-free on Saturday evenings.  We look forward to seeing more members at the clubroom in the coming months.

Our clubroom has been the venue for 2 slide shows, the first being of entries for the photographic competition in November 1980 - winners were Hamish Smith and Harold Coleman.  We should like to thank Gordon Appleby for judging the slides and also for the loan of his projector.  The number of entries was well down on previous years and it is hoped that by modification of the rules, including the introduction of a novice class, more members will be encouraged to have a go this year.  In March, Chris Davies entertained us with an excellent show on his Venezuelan tour.

Social events have included a Barn Dance held at Ottershaw last October, the Annual Dinner, which 68 people attended despite the fact that we clashed with the Farnham R.C. dinner, Birthday and Christmas Teas held at Elstead and Addlestone respectively, and the Christmas Morning Meet at Horsell.  A new departure was the Midsummer Social, when nearly 70 members and friends enjoyed a trip down the River Wey on a perfect June evening, followed by a buffet supper at Guildford Rowing Club.  Thanks are due to all who helped with refreshments.

Our new D.A. badge has proved very popular - about 80 have been sold, and publicity pens bearing the slogan 'Cycle with West Surrey C.T.C.' have been a useful source of income.

A sponsored tandem ride in May organised jointly by the D.A. and Guildford Leo Club raised over £100 for the disabled.

The D.A. Committee for the whole year has comprised:  President, Bill Inder;  Secretary, Kath Parfitt;  Treasurer, George Alesbury;  Runs Secretary, Russ Mantle.  Other members:  Harold Coleman (committee chairman and Benstead Cup),  Les Moss,  Keith Parfitt (Membership and Publicity),  Gill Smith (Social Secretary).  Seven committee meetings in members' homes have all been well attended.  Harold Coleman is to be congratulated on his appointment as Vice Chairman of the C.T.C. Council.

Apart from organising the events already mentioned committee members have been active on behalf of the D.A. in many less obvious ways.  Bill Inder is busy writing a history of the D.A. in memory of Don Field and has also produced a route leaflet to be published by the C.T.C., hopefully as the first of a series.  The D.A. is represented on the local Road Safety Committees of our area:  Guildford (Keith Parfitt), Surrey Heath (Chris Jeggo), Walton & Weybridge (Tony Nixon), Waverley East (Keith Parfitt), Waverley West (Barry & Doreen Lindsey, Clive Richardson), Woking (Bill Inder).  We have also been involved in cycling proficiency and Duke of Edinburgh Award schemes and have been represented on the Surrey Amenity Council, Guildford Sports Council, and Transport Sub-committee of Guildford Society.  Chris Jeggo and Keith Parfitt have acted as local planning officers and have kept an eye on road planning in their respective areas.  Publicity work has included weekly press reports to the Surrey Herald by Bill Inder, reports to Cycletouring, production of a revised information sheet for new members and interested folk, displays of publicity material in libraries and local cycle shops, and stands at Cranleigh Show and a Guildford fete.

The committee is very much aware that our weekly rides do not really cater for many members on the fringes of our D.A. and preliminary attempts have been made to form sections in the Camberley and Walton & Weybridge areas.  As usual, what appears to be lacking are people willing to take the responsibility for leading rides on a regular basis.

Once again the D.A. would like to thank all those who have helped with its events during the year and Simon Doughty for his lettering of the certificates.  We also thank Charlotteville Cycling Club and Farnham Road Club for standing invitations to their club nights.

By order of the D.A. Committee,      
    October, 1981
 
Kathleen Parfitt
Kathleen Parfitt
Hon. Secretary, West Surrey D.A.

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